GPDR Policy

Introduction

Barnet & Finchley Photographic Society is committed to protecting and respecting your privacy. This statement outlines our approach to handling personal data in compliance with the General Data Protection Regulation. This policy ensures that Barnet & Finchley Photographic Society complies with GDPR regulations and protects the personal data of its members.

Data Controller

The data controller responsible for your personal data is Barnet & Finchley Photographic Society, located at 37A Salisbury Road, Barnet, EN5 4JW. You can contact us via email at bfpscameraclub@gmail.com

We Collect

We may collect and process the following data about you:

Personal identification information (name, email address, phone number, etc.)
Membership details (membership number, join date, etc.)
Photographs and videos taken during club events
Financial information for membership fee transactions
Any other information you provide to us directly

How We Use Your Data

We use your data to:

Manage your membership and provide club services
Communicate with you regarding club activities, events, and news
Process payments and manage financial transactions
Ensure the security of our members and premises
Maintain records for administrative and legal purposes

Legal Basis for Processing

Our legal basis for processing your personal data includes:

Consent: You have given clear consent for us to process your personal data for a specific purpose.
Contract: Processing your data is necessary for a contract we have with you.
Legal obligation: We need to process your data to comply with the law.
Legitimate interests: Processing your data is necessary for our legitimate interests unless overridden by your rights.

Data Sharing

We do not sell, trade, or otherwise transfer your personal data to outside parties except:

With third parties who assist us in operating our club, conducting our business, or servicing you, as long as those parties agree to keep this information confidential.
When we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property, or safety.

Data Security

We implement a variety of security measures to maintain the safety of your personal data. These include:

Regular security reviews and updates to our systems
Restricted access to personal data to authorized personnel only
Secure storage of physical and digital records

Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including satisfying any legal, accounting, or reporting requirements.

Your Rights

You have the right to:

Access: Request a copy of the personal data we hold about you.
Rectification: Request correction of any inaccurate or incomplete data.
Erasure: Request deletion of your personal data when it is no longer necessary for the purposes for which it was collected.
Restriction: Request the restriction of processing your personal data in certain circumstances.
Portability: Request the transfer of your data to another party.
Object: Object to the processing of your personal data where we are relying on legitimate interests.

To exercise any of these rights, please contact us at bfpscameraclub@gmail.com

Changes to Our GDPR Statement

We may update this statement from time to time. We will notify you of any changes by posting the new statement on our website and, where appropriate, notifying you by email.

If you have any questions about this GDPR statement or how we handle your personal data, please contact us at:

Barnet & Finchley Photographic Society
37A Salisbury Road, Barnet, EN5 4JW
bfpscameraclub@gmail.com

Ratified by BFPS Committee on 15 July 2024

Next Review: July 2026

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